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Privacy Policy

Last updated: October 15, 2023

At Metingz, we are committed to protecting your privacy and ensuring the security of your personal information. This policy explains how we collect, use, and safeguard your data in compliance with Indian data protection laws.

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Important: This Privacy Policy complies with the Information Technology Act, 2000 and rules made thereunder. By using Metingz, you consent to our data practices as described in this policy.

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1. Company Information

Legal Entity

This website is owned and operated by Metingz Technology Private Limited, a company incorporated under the Companies Act, 2013, having its registered office at 5/620, Chennai, Tamilnadu, CIN: 12345654321.

Legal Name: Metingz Technology Private Limited
Registered Office: 5/620, 5th Block, Agathiyar Salai, Mogappair east, Tamil Nadu, India, 600037
CIN: U62090TN2025PTC186095
GSTIN: *************

Compliance with Indian Laws

We comply with applicable Indian data protection laws including:

📜 Information Technology Act, 2000
🛡️ IT (Reasonable Security Practices) Rules, 2011
⚖️ Consumer Protection Act, 2019

2. Information We Collect

Personal Information

When you use Metingz, we may collect the following types of personal information:

  • Account Information: Name, email address, profile picture, phone number
  • Professional Details: Job title, company information, timezone
  • Calendar Data: Meeting schedules, availability, time slots
  • Communication Data: Messages, meeting descriptions, participant information
  • Payment Information: Billing details, credit information (processed securely through our payment partners)

Automatically Collected Information

We automatically collect certain information when you visit our website:

  • IP address and browser type
  • Device information and operating system
  • Usage patterns and feature interactions
  • Cookies and similar tracking technologies

Sensitive Personal Data

In compliance with Indian IT Rules, we treat passwords, financial information, and health data as sensitive personal data and implement enhanced security measures for their protection.

3. How We Use Your Data

We use your personal information for the following purposes:

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Service Provision

To provide and maintain our meeting scheduling services, including calendar management and meeting coordination.

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Account Management

To create and manage your account, authenticate users, and provide customer support.

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Service Improvement

To analyze usage patterns and improve our platform's features and user experience.

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Communication

To send important notifications about your meetings, account updates, and service changes.

Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: When you explicitly consent to specific processing activities
  • Contractual Necessity: To fulfill our obligations under our Terms of Service
  • Legal Compliance: To comply with applicable Indian laws and regulations
  • Legitimate Interests: For business operations and service improvements

4. Data Sharing and Disclosure

We respect your privacy and do not sell your personal information. We may share your data in the following circumstances:

Service Providers

We work with trusted third-party providers who help us operate our platform:

  • Payment processors for credit transactions
  • Cloud hosting services for data storage within India
  • Email service providers for communications
  • Analytics services to improve our platform

Legal Requirements

We may disclose your information if required by law, court order, or governmental regulations in India.

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity with appropriate safeguards.

Cross-Border Data Transfer

We primarily store and process data within India. Any international data transfers will comply with Indian data protection regulations and implement appropriate safeguards.

5. Data Security

We implement robust security measures to protect your personal information in compliance with Indian IT Rules:

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Encryption

All data is encrypted in transit using SSL/TLS protocols and at rest using AES-256 encryption.

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Access Controls

Strict access controls and authentication mechanisms limit data access to authorized personnel only.

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Regular Audits

We conduct regular security assessments and penetration testing to identify and address vulnerabilities.

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Compliance Monitoring

Continuous monitoring to ensure compliance with Indian data protection standards and regulations.

6. Your Rights and Choices

You have the following rights regarding your personal information under Indian law:

Access & Portability

Request access to and export of your personal data in a machine-readable format.

Correction

Update or correct inaccurate or incomplete personal information.

Deletion

Request deletion of your personal data, subject to legal requirements.

Withdraw Consent

Withdraw your consent for data processing at any time.

To exercise these rights, please contact us at support@metingz.com or our Grievance Officer.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy:

  • Account Data: Retained for 3 years after account deletion for legal compliance
  • Meeting Data: Retained for 2 years for service continuity and dispute resolution
  • Payment Records: Retained for 7 years as required by Indian tax laws
  • Communication Data: Retained for 1 year for customer support purposes

After the retention period, we securely delete or anonymize your personal data.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience:

Essential Cookies

Required for basic site functionality and cannot be disabled.

Analytics Cookies

Help us understand how visitors interact with our website.

Preference Cookies

Remember your settings and preferences for future visits.

You can manage your cookie preferences through your browser settings. By continuing to use our website, you consent to our use of cookies as described.

9. Grievance Officer

Contact Information

In compliance with the Information Technology Act, 2000, we have appointed a Grievance Officer to address your concerns regarding data protection and privacy.

Name: Mr. Davis D
Position: Founder and CEO
Email: davis@metingz.com
Address: 5/620, 5th Block, Agathiyar Salai, Mogappair east, Tamil Nadu, India, 600037
Response Time: Within 30 days as per applicable laws

Complaint Procedure

If you have any grievances regarding:

  • Data privacy and protection issues
  • Content removal requests
  • Copyright infringement
  • Any other platform-related privacy concerns

Please contact our Grievance Officer with detailed information about your complaint.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the updated policy on this page with a new "Last updated" date
  • Sending an email notification to registered users
  • Displaying a prominent notice on our platform

We encourage you to review this policy periodically to stay informed about our privacy practices.

Continued Use

Your continued use of our Services after any changes to this Privacy Policy constitutes your acceptance of the revised terms.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: support@metingz.com
Registered Office: Metingz Technology Private Limited, 5/620, 5th Block, Agathiyar Salai, Mogappair east, Tamil Nadu, India, 600037
Phone: +91-9544650427
Grievance Officer: davis@metingz.com

We typically respond to privacy-related inquiries within 2-3 business days.